Privacy Policy

Last Updated: 22 December 2024

1. Introduction

This Privacy Policy explains how we collect, use, and protect your personal information when you use our services. We are committed to safeguarding your privacy and ensuring that your personal data is processed in compliance with applicable UK data protection laws, including the General Data Protection Regulation (GDPR).

2. Information We Collect

We may collect the following types of information:

  • Personal Information: This includes data such as your name, email address, and other information you provide when using our services.
  • Usage Data: We only collect information required to run the service. No unnecessary tracking is performed, and data collection is limited to what is strictly needed for functionality and performance.
  • Cookies: We use cookies solely to track whether you are logged into the service. No non-essential cookies are used.

3. How We Use Your Information

We use the information we collect for the following purposes:

  • To provide and improve our services.
  • To communicate with you regarding updates, promotions, or important information.
  • To analyse usage patterns and enhance user experience.
  • To comply with legal obligations.

4. AI and Data Handling Policy

We follow strict guidelines for the use of artificial intelligence (AI) in our services:

  • No data provided by users is used to train AI models.
  • We use response IDs to track grading and allocate feedback to the appropriate response.
  • Responses, grading, and feedback are retained for a minimum of 30 days unless a deletion request is made.

Assessor Bee's use of information received from Google Workspace APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

Where Assessor Bee uses artificial intelligence services to provide its user-facing assessment functionality, Google Workspace user data is not used to train or improve generalised or foundational AI/ML models. Assessor Bee uses the OpenAI API to process information only as necessary to provide the requested assessment functionality. OpenAI API inputs and outputs are not used to train OpenAI models. Assessor Bee does not enable such data sharing for any user data.

5. Sharing Your Information

We do not sell, rent, or share your personal information with third parties, except in the following cases:

  • Legal Compliance: We may disclose your information to comply with legal obligations or protect our rights, property, or safety.

6. Your Data Protection Rights

Under the GDPR, you have the following rights regarding your personal data:

  • Access: You can request access to the personal data we hold about you.
  • Correction: You can request correction of any inaccurate or incomplete data.
  • Deletion: You can request the deletion of your personal data, subject to certain legal conditions.
  • Objection: You can object to the processing of your data for direct marketing or other legitimate interests.
  • Data Portability: You can request a copy of your data in a structured, commonly used format to transfer to another service.
  • Withdrawal of Consent: If we process your data based on consent, you can withdraw your consent at any time.

7. Security of Your Information

We take the security of your personal information seriously. We implement appropriate technical and organisational measures to protect your data from unauthorised access, alteration, or destruction.

8. Data Retention

We retain your personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy. Feedback and grading data is kept for a minimum of 30 days unless a deletion request is made.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and the "Last Updated" date at the top will be revised accordingly. We encourage you to review this policy periodically to stay informed about how we are protecting your personal information.